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about lodge-ical's outfitter's edition...

 

You are suitable for the Outfitter's edition if you are a fishing or hunting outfitter whose business is primarily day trips and overnight pack trips. If you operate a game preserve with day hunting only, you too, would most likely purchase this edition plus additional wingshooting modules.

Initial Inquiry and Client Database

  • Name and address file for domestic and international addresses
  • Additional criteria for each client, including client type, inquiry type, referral source, and level of interest.
  • Enter e-mail address, then double-click on the e-mail field to go directly to Microsoft Outlook e-mail.
  • Correspondence log to track all contacts made with each client (letters, phone calls, faxes, visits, etc...)
  • Correcpondence follow-up will show you a list of all clients that need to be contacted on a daily basis.
  • Initial inquiry letter printed on demand with freeform text available for personalization.

Marketing to your Clients

  • Special interest module to track all interests of a client so that these interests can be easily filtered across your entire database.
  • Query your database with one or more selection criteria and create blast e-mails, envelopes, mailing labels, call reports, or file extracts for easy interface with Microsoft Word mail merge.
  • Differentiate between inquiries vs. guests for highly specialized mailings.

Reservations

  • Tracks airport pickup and drop-off information.
  • Calculates total cost, taxes, and required deposits.
  • Confirmations printed on demand with freeform text available for further personalization.

Activity Planner

  • Records date, time, location, guest notes and in-house notes of daily guest activities.
  • Assign one or more staff members to each activity and generate staff calendars.
  • Daily calendar allowing you to keep track of your guest's and guide's whereabouts.
  • Generate itineraries for each of your guests based on activities scheduled.

Final Billing

  • All reservation costs and incidentals are totaled and presented on one page.
  • All tax calculations accurately presented.
  • Gratuity requirement calculated if appropriate.
  • Differentiate gratuities between your lodge staff and guide staff as well as distribute gratuities to individual employees.
  • Report showing itemized reservation costs and the balance due of each reservation.

Other Features

  • Flexible rate system allows you to assign different tax, deposit and gratuity/service requirements for each rate.
  • System Defaults to help speed up data entry.
  • Drop-down lists are easy to maintain.

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25 Moose Horn Lane | Livingston, MT 59047 | (406) 333-4167 |Contact Us

 

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