about lodge-ical's outfitter's edition...
You are suitable for the Outfitter's edition if you are a fishing or hunting outfitter whose business is primarily day trips and overnight pack trips. If you operate a game preserve with day hunting only, you too, would most likely purchase this edition plus additional wingshooting modules.
Initial Inquiry and Client Database
- Name and address file for domestic and international addresses
- Additional criteria for each client, including client type, inquiry type, referral source, and level of interest.
- Enter e-mail address, then double-click on the e-mail field to go directly to Microsoft Outlook e-mail.
- Correspondence log to track all contacts made with each client (letters, phone calls, faxes, visits, etc...)
- Correcpondence follow-up will show you a list of all clients that need to be contacted on a daily basis.
- Initial inquiry letter printed on demand with freeform text available for personalization.
Marketing to your Clients
- Special interest module to track all interests of a client so that these interests can be easily filtered across your entire database.
- Query your database with one or more selection criteria and create blast e-mails, envelopes, mailing labels, call reports, or file extracts for easy interface with Microsoft Word mail merge.
- Differentiate between inquiries vs. guests for highly specialized mailings.
Reservations
- Tracks airport pickup and drop-off information.
- Calculates total cost, taxes, and required deposits.
- Confirmations printed on demand with freeform text available for further personalization.
Activity Planner
- Records date, time, location, guest notes and in-house notes of daily guest activities.
- Assign one or more staff members to each activity and generate staff calendars.
- Daily calendar allowing you to keep track of your guest's and guide's whereabouts.
- Generate itineraries for each of your guests based on activities scheduled.
Final Billing
- All reservation costs and incidentals are totaled and presented on one page.
- All tax calculations accurately presented.
- Gratuity requirement calculated if appropriate.
- Differentiate gratuities between your lodge staff and guide staff as well as distribute gratuities to individual employees.
- Report showing itemized reservation costs and the balance due of each reservation.
Other Features
- Flexible rate system allows you to assign different tax, deposit and gratuity/service requirements for each rate.
- System Defaults to help speed up data entry.
- Drop-down lists are easy to maintain.
