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Williamson Enterprises, Inc.: CUSTOM SOFTWARE DEVELOPMENT SINCE 1994

In addition to the core functionality, we have developed a variety of bonus modules. In an effort to keep your price low, our bonus modules are available for sale only if they benefit your business. In other words, if you don't need it, you won't have to buy it.

We urge you to read about the modules as described below and also keep in mind that these modules can be added to your version at any point in time.

Clients who are using this module have a high repeat business percentage. Lodge-ical allows you to quicklly create a new reservation based upon an existing reservation. When the Jones leave in August and want to rebook for next year, you will simply press a button and "clone" all or some of the reservation components (i.e., room assignments, rates, guest links, activities, etc...).

This module is designed for Lodge-ical clients who work with corporations and large groups who are interested in a price estimate prior to the actual booking. The components of this module include the following:

  1. Quote Dashboard - Look at all of your quotes in a linear format and keep close tabs on quotes that are getting stale. Confirm a quote direct from the dashboard which will convert the quote to a reservation.
  2. Quote Entry Form - Enter the client name, assumed arrival and departure dates, and the appropriate pricing. Enter activities if applicable and any pertinent activity notes.
  3. Quote Confirmation - The quote confirmation typically includes both the pricing and the suggested itinerary to send to the prospect.

Once the quote is confirmed, you can easily convert the quote to a reservation. If the quote is rejected, you can simply cancel the quote.

The following quote is direct from a client describing their reason for the custom requirement: "Prior to this module, I used to prepare all of our quotes using another system. Once the quote was confirmed, then I would go into Lodge-ical and enter the reservation. The Reservation Quote module has provided me the following advantages: a) I do not have to rely on another system, b) the quote confirmation that I send is consistent with other Lodge-ical correspondence, c) once I confirm a quote I just have to press one button and it becomes a confirmed reservation, and d) the module is very easy to work with." 

This module allows a client to establish multiple user names and passwords as well as to allow/deny a user to one or more menu picks.

The primary features include the following:

  1. There are four available security groups: Management, Office, Staff, and Report Only.
  2. Only members of the Management group can add/edit/delete individual users.
  3. Each user will have a user name and a password.
  4. Users will belong to one security group.
  5. Members of the Management security group will grant/deny access to individual menu picks for each security group.

Update the Month End Close field in Lodge-ical so that users will not be able to ‘touch’ any financial information that has been entered prior to the month end date.  This will ensure the integrity of your database and keep your accountant happy!

Do you pay your employees per hour?  This module allows employees to clock-in and clock-out on any given day.   Reports are available to help you expedite the creation of your payroll.  Install this module in a central location so that all employees can come and go as they please.  The main Lodge-ical computer will allow additional functionality such as keeping employee records and making any changes to an employee’s timecard.

Create a waiver template inside of Lodge-ical.  As guests check-in, they will come to a computer, find their name, open a new waiver and accept the Terms and Conditions.  Categorize your waivers by a Group Name as well, if applicable.  This module allows you to:

  1. Print a copy of the waiver for a guest upon request
  2. Display a history of waiver acceptances
  3. Record guest interests
  4. Print company reports such as Waiver History, Food Allergies

This module is most often used with the Wingshooting edition but is not limited to this version. The membership module allows you to set up membership types and whether they are eligible for a member discount. Reservation rates, store and bar purchases can all be adjusted based on the member discount rate. Use Lodge-ical to invoice annual membership dues. Record Membership Start Date and Membership Renewal Date.

Track the following information for each hunt that you book:

  • Type of Hunt
  • Field Hunted
  • Bird Statistics: species, number of birds "afield", presented", and bagged
  • Processing statistics - number of birds "discarded", "processed", "freezer bank"
  • Dogs assigned to hunt (one or more)
  • Staff assigned to hunt (one or more)

Reports include:

  • Staff Calendar
  • Guest hunting history
  • "Kill report"

Keep an inventory of gamebirds "on hand" by recording the following:

  • Gamebird vendor agreements (birds contracted vs. birds purchased)
  • Number of gamebirds afield
  • Other gamebird statistics (pen dead, recaptured, miscellaneous adjustments)
  • Inventory report of gamebirds "on hand"

 

Track the following information for each hunt that you book:

  • Type of Hunt
  • Field Hunted
  • Bird Statistics: species, number of birds "afield", presented", and bagged
  • Processing statistics - number of birds "discarded", "processed", "freezer bank"
  • Dogs assigned to hunt (one or more)
  • Staff assigned to hunt (one or more)

Reports include:

  • Staff Calendar
  • Guest hunting history
  • "Kill report"
  1. This module is designed specifically for the wingshooting lodge and preserve and works in conjunction with the Membership module.
  2. Record monthly prepaid birds prices.
  3. Enter 'beginning of year" member balances.
  4. View member's hunting history and prepaid bird bank balances.
  1. Track exotic animals that have been purchased for upcoming guest harvests.
  2. Track animal harvests and animals found dead as the occur to reduce inventory.
  3. Record guest information such as license number, taxidermy notes and other notes.
  1. Using a Harvest History View, select an animal to enter a meat order and/or taxidermy order
  2. Meat Orders contain the name and address of the client, the meat processor, a meat tag number, and specific meat cutting instructions
  3. Taxidermy Orders contain the name and address of the client, the taxidermist, a cape tag#, horn tag #, and specific instructions
  4. Reports include Meat Processing Orders, Taxidermy Orders, Animals Ready to Ship, Animals Already shipped

For each dog in your kennel, track basic information including (but not limited to):

  • Whelp Date
  • Sire
  • Dam
  • Breed/Color/Markings
  • Handler

Each dog can have their own health profile including the:

  • Vaccination History and Reminders
  • Weight History
  • Training Log

For your female dogs, you will also record the Litter History and Heat Cycles.

 

This module is designed for clients who are interested in tracking specific horse usage. The component includes the following:

  1. Horse Inventory
  2. Tack Inventory
  3. Form to assign one or more horses to each reservation
  4. Calendar to show you the daily horse usage
  5. Horse Usage report to report the frequency of use for each horse

This module is used by clients who are interested in the relationship between the price of a guest/employee meal versus the actual food and beverage expense account. It features the following:

  1. Maintenance - enter each meal that you serve, the price of the meal, and the category (food/beverage, and adult/child/employee).
  2. Each time you receive a food or beverage delivery, enter the amount of the invoice.
  3. Enter food and beverage sales - on a periodic basis (i.e., daily, weekly, monthly), enter the number of meals you have served.
  4. Food and Beverage Cost Analysis report - this report breaks down the food cost and beverage cost as a particular date in time.

The following quote is direct from the client describing his reason for the custom requirement: "The Food and Beverage portion of your guest ranch is a very important cost/revenue producing center. This is one area that can be monitored, it can be improved and it can make or break your season. Lodge-ical helped us create a Food and Beverage module that allowed us to track "sales" in the dining room and to utilize proper food cost analysis that created a very clear picture of what it cost to feed each guest as well as each crew member. With very little time spent entering in inventory and guest/crew meal numbers you can have a report which will show you how your kitchen is doing. The Food and Beverage module is not a "fixed" cost. You can control it and you can find a way to make it work for your operation. Kristin and Paul at Lodge-ical are easy to work with, great at customer service and even better at understanding the needs of our operation. This F&B module is just another great tool in helping you to provide your guests with the best service available." -Doug Hare, Red Rock Ranch

 

This module is designed for the client who interacts with corporate clients. This module allows you to:

  1. Create menu items based upon a meal type (appetizer, breakfast, lunch, dinner,...) and assign a cost per person
  2. Prepare a document to send to a corporate contact with sample menu selections
  3. Assign a menu to an activity
  4. Print meal reports including the specific menu
  5. Track meal costs for one reservation or for all reservations within a certain time period

This module is designed for clients who purchase mailing lists from outside agencies. This module is based upon an Excel format and allows you to import large quantities of data into Lodge-ical without individual data entry. Checks for duplicate client names are included.

This complimentary module is available to all Montana outfitters who are required to complete the MT Board of Outfitters Hunting and/or Fishing logs (that are using version 8 of Lodge-ical and are in good standing with their support agreement).

Only four easy steps are required to produce the logs. 

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